QUALITY & PRODUCTION DESK / READINESS BRIEF
Pre-Production Meeting Agenda for China Sourcing
A pre-production conversation is more useful when the buyer can identify the current product reference, open product or process points, owners, expected responses, and the next record that needs review.
Direct answer: bring the current product and order context, name the points that need alignment, identify the owner or response needed, and keep the next review record visible.
READINESS BRIEF / CURRENT ALIGNMENT
Reference / open point / next review
Current reference
Which product, sample, package, or order record is current?
Open point
What needs clarification or alignment before the next stage?
Next review
Who needs to respond and what record should update next?
A PRE-PRODUCTION AGENDA SHOULD KEEP THE CURRENT PRODUCT RECORD VISIBLE
The useful agenda connects the question, current reference, owner, and next review—not a claim that production is ready.
Use the product requirements checklist, sample approval checklist, and product change log to make the current reference and open items easier to identify before the conversation.
THE READINESS BRIEF / FOUR FIELDS FOR THE NEXT ALIGNMENT CONVERSATION
01 / CURRENT REFERENCE
What product, sample, artwork, package, or order version is current?
Name the record everyone should be discussing, including the version or date where useful.
02 / OPEN POINTS
What needs a clearer answer or alignment?
List the product, material, quality, package, process, quantity, timing, or handover question that remains open.
03 / OWNER AND RESPONSE
Who needs to answer or update the record next?
Connect each open point to a requested response, responsible conversation, or source of supporting information.
04 / NEXT REVIEW
Where should the outcome become visible?
Move the agreed point into the sample, change, quality, order, or production record that should be reviewed next.
REFERENCE → OPEN POINT → OWNER → NEXT REVIEW
A meeting becomes more useful when it produces a clear next record, not only a conversation.
1 / Set the product reference.
Use the product requirements checklist to separate what is current from what remains open.
2 / Carry product changes visibly.
Use the product change log when a discussion changes the current reference.
3 / Move the point into a quality route.
Use the Quality Checkpoint when a review question needs its reference, observation, and next check visible together.
BOUNDARY / A RECORD ORGANISES THE NEXT REVIEW
A clearer production or quality record supports the next question. It does not guarantee an outcome.
What this guide can organise
Current product and order references, open pre-production points, requested responses, owners, follow-up records, and the next buyer review question.
What it does not determine
It does not certify quality, confirm compliance, establish a defect cause, guarantee inspection results, production timing, shipping timing, costs, commercial terms, product safety, legal rights, or market suitability. The buyer retains final acceptance and commercial decisions.
When specialist input is needed
For safety, regulated claims, testing, compliance, legal, tax, customs, insurance, financial, technical, or other specialist questions, obtain appropriate qualified or official input before a decision.
START WITH THE RECORD AND QUESTION YOU HAVE NOW
Have a pre-production conversation that needs a clearer agenda and next record?
Bring the current product or order reference, the open points, and the next buyer review you want to prepare.